Privacy Policy

1. Scope

The European Sunlight Association registered in Belgium at the address Boulevard Saint-Michel 65, bte. 6, 1040 Brussels (“ESA”), places great importance on the protection of your personal data. ESA is committed to complying with all applicable data protection legislation to make sure we process your personal data responsibly.

The following Privacy Notice will provide you with information about the personal data that is collected and how it is processed and used. Please note that by visiting ESA’s website, you acknowledge that you have read and understood this Privacy Notice. Legal justification for ESA processing your personal data is your expressed consent and/or agreement with ESA.

This Privacy Notice applies to personal data that is collected when visiting ESA’s website or making use of ESA’s products or services. Please note that if you make use of services provided by third parties, only the Privacy Notice of these third parties shall apply to the personal data collected via these services.

2. Information we may collect

We collect some of your personal data, i.e. data which allow us to identify you as an individual. In the framework of our operations, ESA collects and processes the following types of personal data:

Email address;
Date of birth;Information on event attendance, including event photographs;
Job applicants’ documents.
ESA collects these personal data via email (See e-posti aadress on spämmirobotite eest kaitstud. Selle nägemiseks peab su veebilehitsejas olema JavaSkript sisse lülitatud. and See e-posti aadress on spämmirobotite eest kaitstud. Selle nägemiseks peab su veebilehitsejas olema JavaSkript sisse lülitatud.) or in person at events organised by ESA. We limit our collection of your personal data only to those that are necessary to provide you with the products or services you expressed interest in. We do not collect sensitive personal information from you without having first obtained your consent.

You can visit our website without providing any personal data. However, please note that if you do not want to share your personal data, we may not be able to provide some services or products offered by ESA.

3. How we use the information we collect

ESA uses your personal data only:

To inform you about ESA’s products and services or third party products and services that ESA believes you might be interested in (e.g. sending of newsletters or marketing communication) provided – where necessary – you would have consented to receiving such communication;
To organize events and manage membership;
To manage ESA’s website content;
To handle job applicant documentation.
ESA does not share your personal data with strategic partners or third parties. Further, your personal data will not be transferred to a recipient outside of the European Union. However, we may share your personal data or information we hold of you with certain external service providers who perform limited services on ESA’s behalf and with selected business partners, if necessary, only to be able to provide you with our products and services.

We will not retain your personal data for a period exceeding what is necessary to fulfil the purposes set out above. In any case, the retention period shall not exceed five (5) years from the date of your personal data collection by ESA.

4. Your rights

Please note that you have the following rights:

To obtain information about the processing of your personal data.
To obtain access and request a copy (free of charge) of the personal data ESA holds of you.
To request for incorrect, inaccurate or incomplete personal data that ESA holds of you to be corrected.
To withdraw your consent at any time and request that your personal data held by the ESA are erased.
To object to the processing of your personal data for marketing purposes or on grounds relating to your particular situation.
To request the restriction of the processing of your personal data in specific cases.
To lodge a complaint with the Belgian Data Protection Authority should you have any concerns with the way ESA processes your personal data.
There will be no automated processing of your personal data.

All requests shall be addressed to ESA via email to the following address: See e-posti aadress on spämmirobotite eest kaitstud. Selle nägemiseks peab su veebilehitsejas olema JavaSkript sisse lülitatud..

When ESA uses your contact details to provide information, we make sure that each email contains a possibility to unsubscribe.

5. Cookies

We use cookies on our website.

What is a Cookie?
A cookie is a small text file transferred and stored on your computer or mobile. The cookie helps provide you with a better, more personalised user experience by allowing the website to “remember” your actions or preferences over time. It helps to navigate from page to page on a website, provide secure connections, and remembers preferences from a previous visit.

Most browsers support cookies, but you can disable the use of cookies through your browser settings. You can manage the cookies yourself by adapting your preferences in your browser. You can also remove cookies that are already installed.

Google Analytics: The ESA’s website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses non-operational cookies, which are text files placed on your computer to help the website analyse how visitors use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. At the request of ESA, Google will use this information for the purpose of evaluating how the website is used, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.

By visiting and using ESA’s website, you consent to the processing of data about you by Google in the manner and for the purposes as set out above.

6. Applicable law and Jurisdiction

All disputes regarding the interpretation or the enforcement of this Privacy Notice shall exclusively be governed by Belgian law and submitted to the exclusive jurisdiction of the courts in Brussels.

7. Contact Information

Should you have any questions or concerns regarding this Privacy Notice or the processing of your personal data, please contact Mr. Frank Harbusch, ESA’s Secretary General at the following email address: See e-posti aadress on spämmirobotite eest kaitstud. Selle nägemiseks peab su veebilehitsejas olema JavaSkript sisse lülitatud..


European Sunlight Association a.s.b.l.
Boulevard Saint-Michel 65
1040 Brussels – Belgium

Phone: +32 2 881 09 25

© 2024 European Sunlight Association.
Privacy Policy